# Acceptable use policy

> What Aries Notes may not be used for, and what happens if it is.

Version: 1.0 · Effective from: 2026-10-20 · Last updated: 2026-10-19T07:29:21.165436+00:00

## Why this policy exists

Aries Notes holds a record of what people said in meetings, and it can recognise voices. Both call for care. This policy is part of the terms of service. It applies to everyone who uses the service through an account, and to what account holders let external participants do through the personal links we send.

## You must not

- Record or transcribe a meeting you have no right to record, or fail to tell the people in it that it is being recorded.
- Identify anyone by their voice without their consent, or enrol a voiceprint for someone who has not agreed.
- Use the service for covert or unlawful surveillance of anyone, including employees.
- Use the service's output to make decisions about people, such as hiring, discipline or pay, without meaningful human review.
- Bring in content that is unlawful or defamatory, or that infringes anyone's rights, including privacy and intellectual property.
- Try to reach another organisation's data, or get around the permissions inside your own.
- Scrape, crawl or extract data from the service by automated means, other than through features we provide for that purpose.
- Get around plan limits or allowances, for example by sharing sign-ins or opening extra accounts.
- Probe, scan, load-test or test the security of the service without our written agreement.
- Interfere with the service or introduce malicious code into it.
- Use the service to create or send spam, malware, or fraudulent or deceptive material.
- Resell the service, or give access to anyone outside your organisation other than as an invited external participant or signatory.
- Copy or reverse engineer the service, or use it to build a competing product, except where the law allows it.

## Fair use

Plans have allowances, shown on Plan & billing. Where usage is far beyond what a plan anticipates, we will talk to you before taking any action.

## What happens if this policy is broken

We prefer to ask first. Where use is unlawful, harms people, or puts the service or other customers at risk, we may suspend access at once. Otherwise we will explain what we have seen and give you a reasonable chance to put it right. Serious or repeated breaches can lead to the account being closed under the terms of service.

## Reporting

If you believe Aries Notes is being used in a way this policy forbids, write to **info@ariesai.ai**. We look into every report.

## Other policies

- [Privacy](https://notes.ariesai.ai/en/legal/privacy.md)
- [Terms](https://notes.ariesai.ai/en/legal/terms.md)
- [Cookies](https://notes.ariesai.ai/en/legal/cookies.md)
- [Data processing](https://notes.ariesai.ai/en/legal/data-processing.md)